Development and Communications Assistant

Role: Development and Communications Assistant

About Pilot Light

Pilot Light is a Chicago-based nonprofit founded in 2010 by Chefs Paul Kahan, Matthias Merges, Jason Hammel, and Justin Large that is dedicated to teaching children how to make informed food choices for themselves, their families, and their communities by bridging the lessons they learn in their classrooms to the foods on their lunch trays, at home, and in their communities. To accomplish this mission, Pilot Light partners with teachers to make learning about food in schools a priority for students through a food-based classroom curriculum in everyday subjects like math and science. These experiences feed young minds by igniting children’s curiosity about the food on their plates and demonstrating its connection to every aspect of what they do and learn.


The Development and Communications Assistant is a part-time role at Pilot Light, with the potential to grow into a full-time role. You will support Pilot Light development and communications activities, as well as back office needs of the organization. You will excel at cross-functional duties, possess strong written skills, and be a motivated team player that is detail-oriented and skilled at disseminating information. You will be expected to be flexible in fulfilling the various aspects of the day-to-day operations of Pilot Light’s work and adapt to the needs of a growing organization.


  • Support the Executive Director and Development team with scheduling, invoicing and other back office projects as-assigned.
  • Create project communications plans and templates
  • Create presentations and written materials as assigned.
  • Research partners and prospects to help shape talking points
  • With input from Pilot Light staff, responsible for developing daily social media copy and graphics for the following communications platforms:
    • Twitter
    • Facebook
    • Instagram
    • LinkedIn
  • Drafting monthly e-newsletters and bespoke e-blasts
  • Update the website and draft blog posts, as needed
  • Coordinate external communications content with partners
  • Assist with funder prospecting and outreach
  • Serve as the liaison to Pilot Light’s marketing committee.
  • Prepare and send acknowledgment letters
  • Coordinate live auction experiences for supporters
  • Serve as a staff liaison to the marketing committee
  • Draft press releases 
  • Manage Google Ads


  • Perform all other duties that may be assigned in the best interest of Pilot Light
  • Attend all scheduled staff meetings
  • Initiate or perform various office tasks, special projects and other related duties as assigned


  • Exemplifies Pilot Light’s Core Values and a commitment to Pilot Light’s mission;
  • Ability to thrive in an entrepreneurial environment and manage a high volume workload at a fast pace with strong attention to detail and a high bar for quality;
  • Experience with project management;
  • Adaptable and flexible, and able to handle several priorities simultaneously in a fast-paced environment;
  • Demonstrated ability to work with a high degree of autonomy and accountability, and to be a team player;
  • Excellent writing skills and exceptional attention to detail;
  • Respect and appreciation for the multidisciplinary expertise and talents of others on the Pilot Light team
  • Commitment to personal growth and development on issues of diversity, equity, inclusion, and access;
  • Proficiency in G-Suite tools, WordPress, and Quickbooks is preferred; and
  • Development database experience (Neon CRM experience desirable).

Location: Chicagoland; hybrid work environment. Must be an Illinois resident and authorized to work in the U.S.  

Position Type: Part-time (20-30 hours per week) with the potential to grow to full-time. $25-$30/hour depending on experience.

Start Date: Position currently available.

To Apply:

Please respond to the questions and submit your resume through this survey.

Applications will be accepted through Monday, September 26th.

Pilot Light embraces a philosophy that recognizes, values, and actively seeks diversity among its team. We seek to attract, develop, retain and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, genetic information, marital status, sexual orientation, gender identity or expression, citizenship, pregnancy or maternity, national origin, status as an individual with disability, age, ancestry, protected veteran status, or any other status protected by applicable federal, state or local law.

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